Software Jobs Platform Workflows: Candidate, Recruiter, Admin

Candidates need progress clarity

Candidates should always know where they are, what is pending, and what action is expected from them.

• Show application status in plain language.
• Make assessment deadlines and retry rules visible.
• Avoid exposing internal recruiter labels to candidates.

Recruiters need filtering and context

Recruiter dashboards should make it easy to compare status, skills, assessment data, and communication history.

• Keep pipeline filters fast and persistent.
• Show the reason behind status changes.
• Make candidate notes and interview feedback easy to scan.

Admins need guardrails

Admin workflows need permissions, audit records, retry-safe actions, and clear ownership of configuration.

• Separate job setup from candidate review.
• Audit job changes, assessment changes, and permission updates.
• Validate workflow transitions before they reach live candidates.

Managers need comparison

A hiring manager usually does not want every event. They need a shortlist, useful signals, interview context, and the next decision they are expected to make.

Statuses need discipline

The same candidate should not mean one thing to recruiters and another thing to the backend. Status names, transition rules, and notifications need to be treated as product behavior.